Job Overview
FOR UAE
Overview of the role
Manage assigned spend categories of annual spend in excess of AED 5 million in line with the guidelines in the Policy, Co-ordinate with the UAE based and International Business Units, with their Business Finance & with Corporate Shared Services, Handle Procure 2 Pay operations on SAP/ Ariba for self-owned categories and on behalf of assigned team colleagues, Source and Develop new vendors, Manage assigned vendor relationships, Conduct Spend analysis, conduct sourcing of FM & Projects related to CAPEX & OPEX in nature.
Deliver Cost efficiency & more value for money
- Negotiate overall savings in the range of 5%-10%, negotiate on non-financial parameters such as Payment Terms, Warranty
Commercial proposal to be effectively evaluated
- Bids to be supported with technical evaluation process.
- Effectively supports with the preparation of award recommendations for suppliers with coordination of Business units.
- Vendor commercial proposal to be evaluated using effective methods of price comparison
Source new and manage competitive vendors
- Regularly conduct VPQQ in a timely manner with new vendors.
- Create and maintain good relationships with the vendors/ supplies.
- Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
- Ensure minimum number of quotations received per project in line with procurement policy
Ensure Operational efficiency
- Cataloguing of repeated spends
- Overall turn around time to close a purchasing request.
- Time taken to approve PR/ PO in the system
Effective internal customer relationship management
- Timely & professional communication with the team & business peers
Reporting
- Work with team members and procurement manager to complete duties as needed.
- Timely generation/ updating of management report(s)
Skills
Required skills to be successful
- Minimum 5 years’ experience in FM / CAPEX & OPEX related Procurement/ Administration/ Finance
- Previous hands-on experience in dealing with vendors (quotations, payments, reconciliations)
- Knowledge of handing procurement operations on ERP and/or a P2P platform is desirable
- Intermediate skill on MS Excel, MS Word and MS Presentations
What equips you for the role
- Full time Bachelor’s Degree or equivalent
- Any Procurement or Finance Certification is an added value
- Strong verbal and written English communication
- Arabic or other languages such as Hindi/ Urdu are an added VALUE