Global Event Operations / Event Planner / Events Manager

Job Overview

LOCATION-UAE-DUBAI

Job Description

Event Planner duties and responsibilities

• Understand requirements and details of each event
• Understand clients’ needs and wants
• Plan and organize events with attention to financial and time constraints
• Book venues and schedule speakers
• Meet with clients and coordinate with them regularly
• Look for and compare different vendors (catering, decorators, musicians etc.)
• Negotiate with vendors to achieve the most favorable terms
• Hire, train and oversee personnel
• Evaluate personnel and provide reports
• Manage all event operations (preparing venue, invitations, food, drinks etc.)
• Track the overall even expenses regularly
• Do event budget planning
• Stay within the budget
• Carefully oversee event happenings
• Offer solutions to resolve problems in a timely manner
• Evaluate event’s success and submit reports
• Job brief

  We are looking for a successful and enthusiastic Event Planner to produce events from conception through to completion. Event Coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations

• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Ensure compliance with insurance, legal, health and safety obligations
• Specify staff requirements and coordinate their activities
• Cooperate with marketing and PR to promote and publicize event
• Skills

  Requirements and skills

  • 10 Years Proven experience as an Events Planner or Organizer on a Global Basis
  • Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
  • Excellent time management and communication skills
  • Sales skills and ability to build productive business relationships
  • Ability to manage multiple projects independently
  • MS Office proficiency
  • Willing to submit references from previous clients
  • BS in Event Management or related field
  • Event Planner Requirements:
    • Degree in hospitality, public relations, management, or related field.
    • Experience in project management with a track record of successful events.
    • Excellent organizational skills with the ability to multitask under pressure.
    • Strong communication and interpersonal skills.
    • Creative, out-of-the-box thinking.
    • Ability to lead a large team and delegate tasks effectively.
    • Meticulous attention to detail.
    • Expert time management skills.
    • Financial savvy, with the ability to adhere to plan budgets and process invoices.
    • Portfolio of successful events
    • Proficient in MS Office
    • Excellent vendor management skills
    • Knowledge of basic recruitment practices
    • Sense of ownership and pride in your performance and its impact on company’s success
    • Critical thinker and problem-solving skills
    • Team player
    • Good time-management skills
    • Great interpersonal and communication skills
    • Degree in hospitality management, public relations or relevant field is preferred
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and generate interest 
• Responsibilities
  • Event planning, design and production while managing all project delivery elements within time limits
  • Liaise with clients to identify their needs and to ensure customer satisfaction
  • Conduct market research, gather information and negotiate contracts prior to closing any deals